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vacancy announcement | logistic and admin coordinator

Culture Resource announces the call for applications for the position of Logistic and Admin Coordinator.


  • Take charge of travel, transportation and logistical arrangements for the organization’s programs and events taking place in Lebanon and abroad
  • Provide support to office visitors/ delegations and event participants from abroad
  • Communicate with external parties as necessary in preparation for and during events
  • Support the Admin & Financial Manager with HR-related matters as requested
  • Manage general office filing and documentation
  • Manage office calendars, ensure continuous update
  • Manage office database of contacts
  • Keep track of and update office’s library of publications
  • Maintain track of stock of office supplies, anticipate needed supplies, place and expedite orders, and verify receipt of supplies
  • Track maintenance needs and supervise maintenance activities
  • Field and divert incoming calls

Main Performance Results:

  • Contribute to a work environment that is conducive to ensuring a smooth work flow
  • Events organized by the organization are managed timely and in a manner that supports project goals

Required skills and assets:

  • Applicant should be resident in Lebanon
  • Strong computer and internet research skills
  • Strong administrative writing skills and ability to effectively communicate with third parties
  • Expertise in managing databases and shared drives
  • Strong interpersonal communication skills
  • Capable of managing time efficiently, performing well under pressure, and finding solutions timely
  • Flexibility in adapting to changing and unexpected needs
  • Team spirit
  • Knowledge of the cultural scene in Lebanon and in the Arab region in general is an asset
  • Proficiency in Arabic and English (verbal and written) is essential, proficiency in French is an asset
  • Readiness to work overtime when needed
  • Readiness to travel if needed

Previous Experience:

  • At least three years in a post with similar responsibilities

Applications for the post of Logistic and Admin Coordinator must be submitted to and received by no later than 30 June. Candidate is expected to start working in mid-July. Applications should include the following:
1- A detailed CV listing the applicant’s employment history (in reverse chronological order), including all relevant skills and language proficiency.
2- A cover letter explaining at some length why the applicant decided to apply for this position and the reasons why he/she is interested in working with the Culture Resource.
3- A photocopy of the applicant’s passport.

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