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vacancy announcement | logistic and admin coordinator

Culture Resource announces the call for applications for the position of Logistic and Admin Coordinator.

Responsibilities:

  • Take charge of travel, transportation and logistical arrangements for the organization’s programs and events taking place in Lebanon and abroad
  • Provide support to office visitors/ delegations and event participants from abroad
  • Communicate with external parties as necessary in preparation for and during events
  • Support the Admin & Financial Manager with HR-related matters as requested
  • Manage general office filing and documentation
  • Manage office calendars, ensure continuous update
  • Manage office database of contacts
  • Keep track of and update office’s library of publications
  • Maintain track of stock of office supplies, anticipate needed supplies, place and expedite orders, and verify receipt of supplies
  • Track maintenance needs and supervise maintenance activities
  • Field and divert incoming calls

Main Performance Results:

  • Contribute to a work environment that is conducive to ensuring a smooth work flow
  • Events organized by the organization are managed timely and in a manner that supports project goals

Required skills and assets:

  • Applicant should be resident in Lebanon
  • Strong computer and internet research skills
  • Strong administrative writing skills and ability to effectively communicate with third parties
  • Expertise in managing databases and shared drives
  • Strong interpersonal communication skills
  • Capable of managing time efficiently, performing well under pressure, and finding solutions timely
  • Flexibility in adapting to changing and unexpected needs
  • Team spirit
  • Knowledge of the cultural scene in Lebanon and in the Arab region in general is an asset
  • Proficiency in Arabic and English (verbal and written) is essential, proficiency in French is an asset
  • Readiness to work overtime when needed
  • Readiness to travel if needed

Previous Experience:

  • At least three years in a post with similar responsibilities

Applications for the post of Logistic and Admin Coordinator must be submitted to jobs@mawred.org and received by no later than 30 June. Candidate is expected to start working in mid-July. Applications should include the following:
1- A detailed CV listing the applicant’s employment history (in reverse chronological order), including all relevant skills and language proficiency.
2- A cover letter explaining at some length why the applicant decided to apply for this position and the reasons why he/she is interested in working with the Culture Resource.
3- A photocopy of the applicant’s passport.

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