Position: Program Coordinator
Location: Culture Resource (Al-Mawred Al-Thaqafy) – Lebanon Office
Furn El Chubbak, Beirut, Lebanon
This post is open to Lebanese nationals only, or Palestinians or other nationalities that hold a work permit.
Type: Full-time
Deadline for Applications: 11 July 2016
Email CV and cover letter to: [email protected]
About Culture Resource
Founded in 2004, Culture Resource (Al Mawred Al Thaqafy) is a regional, non-profit organization that seeks to support artistic creativity in the Arab region and to encourage cultural exchange between intellectuals and artists within this region and abroad. The programs of culture Resource all have a regional scope and target beneficiaries in all countries of the Arab region. They address three levels of support to the cultural sectors in these countries:
- Individual support programs – mainly grants for artistic and cultural productions as well as mobility support to increase visibility of local cultural actors at a regional and global level, and arts exchange program
- Institutional support programs – the focus is on strengthening the organizational and administrative structures of local, independent culture initiatives with the aim to contribute to their long-term sustainability
- Cultural framework programs – primarily concerned with overcoming weaknesses in the overall framework of culture sectors by addressing culture policies
About Position
Culture Resource seeks to employ a Program Coordinator who assumes responsibilities for a number of its programs. The program coordinator would mainly provide support to the following three programs, but will be expected to expand his/her duties to assume responsibilities within other programs in the course of time:
Applicants interested in the position of Program Coordinator should meet the requirements and be able to fully assume the responsibilities listed below.
Responsibilities
The Program Coordinator is to provide full support to the program officers in the implementation of their programs. Main responsibilities include but are not limited to the following:
- Collect and organize data received by grant applicants on the office’s shared drive
- Fill out information sheets and tables that summarize applications for grants
- Assist in the filtering process to identify eligible and non-eligible applications, and consolidate results
- Provide program officers with information that helps determine the amounts of grants
- Contact and maintain communication with beneficiaries throughout the grant periods
- Communicate with selection committees as instructed by program officers
- Assist the program officers in finalizing grant contracts
- Follow up with beneficiaries on meeting contract provisions
- Maintain updated tracking sheets on program implementation status
- Provide the program officers with status updates on the progress of implementing programs in different formats (figures, drafts of reports, graphic visualization, etc.)
- Provide the program officer, communication focal person (Beirut) and communication unit (Cairo) with required information on application processes
- Keep all data related to programs well organized and easily accessible at all times
- Lead the preparations and assist in the organization of workshops and events within the framework of programs, including communication on travel dates of participants and availabilities of trainers
- Attend workshops and events of programs, handle needs of trainers and participants, take minutes, and prepare activity reports
- Support program officers in preparing annual budgets and purchase orders
- Draft contracts for experts and trainers and follow up on receiving reports
- Maintain an open communication channel with all beneficiaries
- Perform other tasks if needed
Experience and skills
- A minimum of two years of experience in a similar position
- Fluency in Arabic (verbal and written) is a must, English is required, French is an additional asset
- Excellent time management and organizational skills
- Solid ability to follow, in parallel, different timelines of different projects and maintain overview of progress achieved
- Ability to develop monitoring tools that help ensure the smooth, timely implementation of the program
- Confidence in communication with a variety of stakeholders
- Flexibility in adapting to unexpected circumstances, and capability to find solutions for challenges and bottle necks
- Seriousness about meeting deadlines
- Willingness to travel
- Readiness to work over-time when needed
Other personal skills
- Integrity that ensures performing in an impartial and honest manner at all times
- Professionalism that ensures that work is carried out with dedication, conscientiously and efficiently
- Respect others, empathy, and tolerance
- Client/ beneficiary oriented to ensure a positive relationship with all stakeholders
- Team spirit that makes working in a team enjoyable
- Creativity that helps overcome challenges and finds practicable solutions
- Technical awareness that is in line with the modern requirements
- Capacity to work well under stress
